Accounting teams can find themselves in a difficult situation when trying to switch over to new accounting software. There are many mistakes that can be made so it’s important to make sure you’re aware of them.
To help you out, we’re going to break down the 9 most common mistakes and what you need to do to avoid making them when using new accounting software.
1. Not getting enough training before they start using the new software
If you don’t get enough training on how to use the software, you’re going to run into problems.
First of all, you won’t know how to take advantage of everything that’s available within it and this means it might be a waste of time and money. More importantly, you’d have a higher risk of making mistakes.
2. Not being aware of all features and how to use them
If you’re not aware of all the features that your new software has and how to use them, then you won’t be in a position to make full use of the new system.
You can avoid this by looking through the appropriate manual or just taking advantage of any training that’s available.
3. Neglecting the importance of integration
If you’re not using accounting software that has integration, then you’re going to have a hard time.
Integration is necessary for connecting with your existing systems. It allows you to share data and information between the platforms without any hassle.
4. Failing to ask for feedback from users
It’s important to ask how users feel about the new software and what they did and didn’t like.
This way, you’ll be able to make changes if needed and address any concerns that people might have.
5. Not setting up user permissions
If you don’t set up user permissions, then anyone who has access to the system will be able to make changes.
This could lead to people making mistakes or changing things that they’re not supposed to. It’s important to set up permissions so that only certain people have access to certain areas.
6. Not backing up data regularly
If you’re not backing up your data regularly, then you could lose it all if something happens to the system.
This is a mistake that can be easily avoided by just setting up a regular backup schedule.
7. Failing to customise the system for their needs
It’s crucial to customise the new software for your specific needs. Otherwise, you’ll never be able to make full use of it and this can lead to dissatisfaction with the software down the road.
8. Not taking a complete inventory of their current accounting processes
It’s important to go through your current accounting processes before the switchover so that you’re aware of how your team has been doing things. This gives you the chance to make adjustments and prepare for how things will change.
9. Not working with a professional implementation team
To make the software implementation process a lot smoother and to avoid making any mistakes, it’s important that you work with a professional implementation team.
These people have the experience needed to make your new software worth the while and to give you the best return on your software investment.
Working closely with a professional implementation team. This will help you make changes more quickly and smoothly as well as ensure your employees are trained in how to use it effectively.
Get in touch with an experienced team of accounting software solution providers to discuss your organisation’s financial management future.