If your organisation is still running an older version of SunSystems, you’re not alone—but you might be feeling the pressure.
Delayed responses from your current partner, a lack of urgency around critical upgrades, and recurring system issues could be holding your finance team back.
The truth is, legacy systems are increasingly difficult to maintain, and the longer you delay, the greater the risk of disruption, inefficiency, and spiralling IT costs.
That’s where SunSystems Cloud comes in—and migrating to the cloud is easier and more rewarding than you might think.
Why Migrate?
Upgrading to SunSystems Cloud isn’t just a technical upgrade—it’s a strategic transformation. Here’s why it matters:
Cost Savings & Efficiency
Eliminate hardware, infrastructure, and IT maintenance costs by switching to a predictable SaaS model.
SunSystems Cloud helps reduce overheads and improve operational efficiency, replacing expensive on-premise setups with a streamlined, cost-effective cloud alternative.
Security & Compliance Built-In
SunSystems Cloud meets leading compliance standards like SOC 1, SOC 2, and ISO 27001, offering enterprise-grade protection.
Data is constantly monitored and secured—far surpassing the protection typically available in self-managed environments.
Modern Functionality
Benefit from SSO, MFA, and a refreshed user experience. SunSystems Cloud delivers automatic updates and continuous improvements, removing the delays and risks associated with manual upgrades and legacy software limitations.
Improved Integration via APIs
Enhanced APIs support real-time integration with financial tools, procurement systems, and reporting platforms.
This enables better data flow, automation, and advanced analytics—connecting your finance system with the wider business ecosystem.
Scalable & Future-Proof
Designed for growth, SunSystems Cloud evolves alongside your organisation.
With global access, regular updates, and proven performance across industries, it’s built to support long-term scalability and digital transformation.
How to Migrate
Migrating to SunSystems Cloud is a critical undertaking—but with the right partner, it becomes a well-orchestrated journey built on structure, precision, and minimal risk.
Here’s how a typical migration unfolds using a proven, cloud-first methodology:
1. Assessment & Planning
This stage sets the foundation for a successful migration.
Your partner will begin with a detailed review of your existing SunSystems environment, identifying your current version, modules, customisations, data structure, and third-party integrations.
More importantly, they’ll align the migration to your business objectives—whether that’s improving reporting speed, eliminating manual upgrades, or enabling scalable global access.
Risks are assessed, milestones are defined, and a tailored migration roadmap is created.
2. Cloud Configuration
Once the plan is in place, your new SunSystems Cloud environment is configured.
You’ll gain access to three dedicated servers—Development, Test, and Live—designed to keep your operations stable during the transition.
Role-based access controls, security policies, and compliance requirements (like SOC 1, SOC 2, and ISO 27001) are embedded from the start to ensure a secure and reliable platform from day one.
3. Data Migration & Cleansing
Migrating is not simply a lift-and-shift. This is the ideal time to clean up outdated, redundant, or incomplete records.
Your partner will assist in refining the dataset to ensure only high-value, accurate data is migrated.
Test migrations are conducted to validate the mapping and transformation process, minimising any risk of data loss or misalignment during go-live.
4. Training & Change Management
Even the best systems can falter if end users aren’t prepared.
Your partner will deliver targeted training for finance, IT, and operational teams—ensuring everyone understands the new environment and feels confident navigating it.
This phase also includes change management support to handle user concerns, promote adoption, and reduce operational friction during the transition.
5. Go Live & Optimisation
After successful testing and sign-off, it’s time to go live. Because of the structured and staged approach, the switchover is seamless and typically achieved without system downtime.
Your partner provides real-time support during and after go-live, swiftly addressing any issues and fine-tuning the system for performance, compliance, and usability.
6. Integration with UniFi Middleware
Seamless integration is often one of the most critical elements of a successful cloud migration.
The UniFi Platform, included free with your SunSystems Cloud subscription, plays a key role here.
Its robust middleware and integration capabilities connect SunSystems to your wider ecosystem—whether that’s procurement, payroll, CRM, or banking platforms.
UniFi ensures real-time, bidirectional data flow between systems, eliminating silos and reducing manual effort across the board.
When you migrate to SunSystems Cloud with the right partner, you get more than just an accounting system.
You also gain access to the UniFi Platform—a powerful automation and integration solution valued at over £50,000 annually—provided free on a 1:1 basis with your SunSystems subscription.
Conclusion
Don’t let outdated systems or unresponsive partners hold you back.
With the right expertise and tools, upgrading to SunSystems Cloud is a smooth, secure process—one that puts your finance team firmly in control of the future.
Book your free SunSystems health check and readiness assessment with our experts now!